Time Reporting Issue at GUMC and GSAS

Georgetown is deeply committed to ensuring all employees are compensated for the work they perform. The university’s policies on work hours and pay practices (Section 800 of the Human Resources Policy Manual) and Just Employment Policy reflect this core commitment. Hourly employees are responsible for recording all time worked, and their managers are required to review time reports and confirm that they are accurate and include all time worked.

Upon being contacted by the DC Office of the Attorney General, Georgetown fully cooperated with an investigation into reports that certain hourly staff employees in research lab settings at the Georgetown University Medical Center (GUMC) and the Graduate School of Arts and Sciences (GSAS) worked time that was not reflected on the timesheets submitted to the university (“off the clock” work). The university reached an agreement to resolve this matter and will compensate GUMC and GSAS hourly staff employees who were employed during the pandemic between March 1, 2020 – June 13, 2023 and who worked time that was not reflected on their timesheets through a claims procedure. The university has also developed training to enhance awareness of our time reporting policies and procedures and ensure employees understand how to appropriately enter time into the Georgetown Management System.

Georgetown has retained Analytics Consulting LLC, a third party claims administrator, to process claims under the settlement. The administrator will issue a notice by mail and email to eligible Georgetown employees in the weeks ahead. This notice will provide detailed information on how claims will be processed and provide contact information for any additional questions. It is anticipated that the claims process will be completed within 6 months.

Hourly staff employees and their managers will be required to complete a new training to enhance awareness of our time reporting policies and procedures and ensure that employees understand how to appropriately report time worked.  The Department of Human Resources has also created a new Time Tracking web page that includes helpful information about relevant university policies, how to appropriately enter time into the Georgetown Management System and training resources.

What is the settlement between Georgetown University and the District of Columbia’s Office of the Attorney General (DCOAG)?

Georgetown has reached a settlement with the DC Office of Attorney General (“DCOAG”) to compensate hourly staff employees at the Georgetown University Medical Center (GUMC) and the Graduate School of Arts and Sciences (GSAS) who report the performance of work off-the-clock without compensation from March 1, 2020 to June 13, 2023 through a claims procedure.

Who is eligible to submit a claim?

Hourly staff employees at the Georgetown University Medical Center (GUMC) and the Graduate School of Arts and Sciences (GSAS) who were employed between March 1, 2020, and June 13, 2023 are eligible to submit a claim for payment of work performed off-the-clock.

I am no longer a current employee at Georgetown University, but I believe I was not compensated for all my work hours performed since March 2020. May I submit a claim?

Yes, both current and former hourly staff employees at the Georgetown University Medical Center (GUMC) and the Graduate School of Arts and Sciences (GSAS) who were employed between March 1, 2020, and June 13, 2023 are eligible to submit a claim for payment of work performed off-the-clock.

How will claims be processed?

Georgetown has retained Analytics Consulting LLC, a third party claims administrator, to process claims under the settlement. The administrator will issue a notice by mail and email to eligible Georgetown employees in the weeks ahead. The notice will provide detailed information on how the claims will be processed and provide contact information for any additional questions. It is anticipated that the claims process will be completed within 6 months.

Is there a deadline for making a claim?

All claims must be postmarked or received within 60 days of the date of notice to the employee from the Claims Administrator (Analytics Consulting LLC).

How is Georgetown University ensuring that hourly staff employees and their managers know how to accurately report and review time worked?

The university has developed training to enhance awareness of our time reporting policies and procedures and ensure employees understand how to appropriately enter time into the Georgetown Management System. It has also developed a variety of tools to support hourly employees and managers who supervise hourly employees. We have also launched a new resource page on our HR website. Please visit the Department of Human Resources Time Tracking site to learn more about time tracking training and policies, and to find answers to frequently asked questions.

Going forward, how should I report any concerns that I have about timekeeping practices at the university?

The Department of Human Resources Help Ticket system is the quickest way to have your questions answered. Please complete the online form and include as much detailed information as possible so that we are able to route your request appropriately.

You may also contact your area-specific HR Business Partner for support with University policy and how wage and hour laws apply to your area.

I am an hourly employee and am not clear on the process and policies for logging work hours. Where can I find more information?

• The Human Resources Policy Manual contains policies that address entering work hours in the following sections: Work Hours and Pay Practices, Time Away from Work, and Compensation.
• You can also attend training on how to enter your work hours in the Georgetown Management System (GMS) (GMS Fundamentals: TimeTracking in GMS) and/or  reference Time Tracking resources on the HR Time Tracking web page.