Category: Messages to the Community

Title: Update on COVID-19 Vaccination and Mode of Work Designation

Dear Staff and AAP Colleagues,

As President DeGioia expressed in his June 17 message, vaccination is the most important tool we have to protect our community and to prevent the spread of COVID-19. As we plan for the fall semester and a return to campus for students, faculty and staff, the safety of our community is our top priority.

As such, Georgetown University will require employees who will be accessing our campuses to be fully vaccinated and submit proof of vaccination through GU360 by Monday, August 9, 2021. For vaccines requiring two doses, the first dose must be administered no later than June 28 (e.g., Moderna) or July 5 (e.g., Pfizer) in order to receive the second dose and be fully vaccinated by August 9. A single-dose vaccine (e.g., Johnson & Johnson) must be administered no later than July 26 in order to be fully vaccinated by August 9. Faculty and staff members can get vaccinated for free by signing up for an on-campus vaccination appointment or by going to a nearby vaccination clinic. Answers to vaccination questions can be found in this FAQ, including how to load your vaccination record into GU360 and how to request a medical or religious exemption.

Beginning June 25, all staff and AAPs who have submitted documentation showing that they are fully vaccinated through the GU360 mobile app or GU360 website will receive an additional two days of Paid Time Off (PTO) to use by June 30, 2022. These additional days of PTO will be added in GMS as a separate PTO category called “Vaccine Registration PTO” and can be used in accordance with regular time off procedures. These PTO days will not count toward the accrual cap and will not be paid out if you leave the University prior to using them. If you have already uploaded your vaccine documentation, you do not need to take further action to qualify for additional PTO, and you should expect to see the new PTO category reflected in GMS by June 26, 2021.

As part of our Return to Campus Plan, this week, campus leaders have begun a formal review of positions in order to assign appropriate work modes for the coming academic year. Work modes include: fully on-campus, fully telework or a hybrid of these two modes. Following this announcement, we will be updating our timeline for this review process and staff and AAPs can now anticipate receiving their formal notice of mode of work by July 15. Given this updated timeline, the Office of Transportation Management (OTM) has extended its deadline for parking registration renewal to July 23. For those who are registered to park on campus, please keep an eye out in the coming days for a reminder email from OTM with this new deadline. The Law Center will send out a separate message on parking registration for its campus in the coming days.

Finally, I wanted to provide an update on our COVID-19 grant programs. Since they were introduced, we have supported nearly 800 employees through the COVID-19 Disaster Relief and COVID-19 Dependent Care Assistance grants through GUCares. For those who still intend to apply, please note that the grant application deadline is June 30, 2021.

Your patience, flexibility and commitment to this community in the face of prolonged uncertainty remain our most valuable assets. We recognize the toll that this uncertainty can take. The Department of Human Resources and our many partners across the University are committed to supporting our staff in this new season of transition and change. Please bookmark the Return to Campus page of our website to access FAQs, employee and manager toolkits and additional resources that will be added as we get closer to our return to campus this fall.


Anthony D. Kinslow, M.A., J.D.
Chief Human Resources Officer
Vice President of Human Resources