Category: Messages to the Community

Title: Building Access for Faculty and Staff Working Remotely and Visitor Registration

Date Published: August 18, 2020

Dear Georgetown University Main Campus and Medical Center Faculty and Staff,

As we shared in our August 14 message, we are implementing a new set of procedures regarding access to university buildings in order to protect the health and safety of Georgetown University community members who are on campus now and who will be on campus during the Fall 2020 semester. We are writing to provide important information about the new process for faculty and staff who are working remotely to request access to university buildings, as well as the University’s new visitor registration system.

Limited Building Access for Faculty and Staff Working Remotely

As a reminder, GOCard access to university buildings has been turned off for faculty and staff who have been designated as telework-eligible and have not been approved to work on campus.

If you are a faculty or staff member who is working remotely and needs to pick up materials from your office, please follow these instructions for requesting access to your office. Please submit your request at least 48 hours prior to the date you intend to visit campus. 

If your request is approved, you will receive an email invitation via the new registration system we are launching through Traction Guest, an enterprise visitor management system.

On the day of your visit, you will receive a second email with instructions to complete a COVID-19 Health Attestation questionnaire and sign the Georgetown University Visitor Agreement before you arrive on campus. If you successfully complete the COVID-19 Health Attestation, you will receive a confirmation email with a QR code, which you can print or display on your mobile device. Please bring your GOCard with you to campus.

Before you arrive on campus, please check this list of university buildings staffed by a public health screener. If you are visiting a building NOT on this list, you will need to call GUPD at (202) 687-4343 when you arrive so that a GUPD officer can meet you at the building’s entrance. The GUPD officer will check your GOCard and scan your QR code, and, if it is valid and you are wearing a face covering, provide you with access to the building.

If you are visiting a building staffed by a public health screener, the public health screener will check your GOCard and scan your QR code. If your QR code is valid and you are wearing a face covering, you will be permitted to enter the building.

You must follow all University health and safety measures while you are on campus.

Visitor Registration

Beginning on August 19, faculty and staff who have been approved to work on campus can invite visitors, including research participants, to come into university buildings staffed by a public health screener via our new visitor registration system in Traction Guest. Faculty and staff should only invite visitors who need to be on campus for essential University business that cannot be conducted virtually. Faculty and staff who have been approved to work on campus will receive an email from tg-invite@georgetown.edu when their accounts have been activated in Traction Guest.

Please follow these instructions for registering visitors.

Visitors will receive an email immediately after you send an invitation through Traction Guest. On the day of their visit, visitors will receive a second email with instructions to complete a COVID-19 Health Attestation questionnaire and sign the Georgetown University Visitor Agreement before they arrive on campus. If they successfully complete the COVID-19 Health Attestation, they will receive a confirmation email with a QR code, which they can print or display on their mobile device.

When your visitor arrives on campus, the public health screener in the building they have been invited to visit will scan their QR code and take their temperature using a no-touch thermometer. If their QR code is valid, their temperature is below 100.4 degrees Fahrenheit, and they are wearing a face covering, your visitor will be permitted to enter the building.

Faculty and staff hosts are responsible for ensuring your visitors follow all University health and safety measures while they are on campus.

Welcome Kits for Faculty and Staff Working on Campus

We encourage faculty and staff who have been approved to work on campus to pick up your return-to-campus welcome kits in Salon C of the Georgetown University Hotel and Conference Center between 10 a.m. and 4 p.m. from Wednesday, August 19, until Tuesday, August 25. The welcome kits include two washable and reusable Georgetown-branded face coverings, hand sanitizer, a digital thermometer, and a touchless door opener.

Thank you for your compliance with these new procedures as we work together to protect the health and safety of each other and our students. We are deeply grateful for your care for and commitment to the Georgetown University community.

Sincerely, 

Robert M. Groves
Provost

Edward B. Healton
Executive Vice President of Health Sciences

Geoffrey S. Chatas
Senior Vice President and Chief Operating Officer