Category: Messages to the Community

Title: Important Information about University Building Access Procedures

Date Published: August 7, 2020

Dear Georgetown University Main Campus and Medical Center Faculty and Staff,

In order to protect the health and safety of Georgetown University community members who will be on campus during the Fall 2020 semester, we are implementing a new set of procedures regarding access to university buildings. Please carefully review the information below and take the actions appropriate to you. Procedures for off-campus buildings will be communicated to building occupants in the coming days.

If you have been approved to work on campus, please note you will be required to show your badge in the One Medical mobile application the week of August 10 and then, beginning on August 17, you will be required to show your Building Access Badge in the GU360 website, as described below, in order to gain access to university buildings staffed by a public health screener. Please see a summary of the new guidelines as part of the “Welcome to Campus” information that will be distributed by the public health screeners.

You have been approved to work on campus if:

  • Your supervisor has identified you as someone who needs to work on campus and submitted this information to the appropriate university leader (e.g., Executive Vice President or Chief Operating Officer);
  • The appropriate university leader has approved this submission;
  • You have received an invitation to download the One Medical mobile application, downloaded the app, and signed the consent form, which authorizes One Medical to release COVID-19 test results and daily risk assessment information reported through the mobile application to Georgetown;
  • You have complied with the University’s testing protocols; AND
  • You have completed the Fall 2020 Affirmation and signed the Georgetown University Community Compact on the GU360 website.

Building Access Between August 10 and August 16 

Access to Buildings with Public Health Screeners

Beginning Monday, August 10, from 7 a.m. until 10 p.m. Monday through Friday, public health screeners will greet members of our community at the entrances of the Main Campus and Medical Center buildings listed below. Faculty and staff who have been approved to work in these buildings will have GOCard access to them outside of these hours and on weekends.

Public Health Screener Locations

  • Basic Science
    • Front Entrance on Podium Level
  • Building D
    • Front Entrance on Podium Level
  • Med-Dent
    • North Entrance off of parking Lot E
    • South Entrance on Podium Level
  • Pre-Clinical
    • Ground Floor South Side off of Leavey walkway – Plaza Level
    • Door at the stairs by the Dahlgren Medical Library
  • Research Building
    • Entrance on Podium level
    • Ground floor Entrance East Side
    • Loading Dock Entrance
  • Reiss Science
    • Northeast Entrance facing Arrupe Hall
    • Southwest Entrance facing Regents Hall
  • Regents Hall
    • East Entrance facing Reiss Science
    • South Entrance facing Harbin Hall
  • White Gravenor
    • Southeast Entrance (before August 17)
    • East Entrance (August 17 and later)

As a reminder, anyone in public or shared spaces on campus must wear a face covering and practice physical distancing, as required by District of Columbia and University health and safety guidance. The public health screener will deny entry to anyone who is not wearing a face covering.

If you are approved to work on campus, the public health screener will ask to see your badge in the One Medical mobile application. Please have your badge ready when you approach the screener.

As a reminder, if you are approved to work on campus, please fill out the COVID-19 daily symptom check-in survey on the One Medical app before you arrive on campus each day. One Medical will then send you an in-app message with your daily status badge that shows your current risk level. Your badge must be green or blue to come to campus. If your badge is red, you should not come to campus, and the public health screener will deny entry to anyone with a red badge. A member of Georgetown’s COVID-19 public health team will contact you if you have a red badge to discuss next steps.

If you are simply coming to campus to gather materials and your office is in one of the buildings staffed by a public health screener, please show your GOCard and let them know the purpose of your visit. You will be permitted to enter the building if you are wearing a face covering.

Access to Buildings Without Public Health Screeners

If you are coming to campus to gather materials from your office, you will have access to enter the building through Sunday, August 16, at midnight, as we communicated in our August 4 message. Faculty and staff should have GOCard access until August 16 and should notify your supervisor to advise them of your plans to access the building. In the event of an access problem while on site, please contact GUPD at 202-687-4343.

Building Access on August 17 and Later

Beginning on Monday, August 17, GOCard access to university buildings will be turned off for faculty and staff who have not been approved to work on campus. In the coming days, we will provide information about the process for faculty and staff who are working remotely to request access to university buildings to pick up materials or for other reasons after August 16.

Access to Buildings with Public Health Screeners

Beginning on August 17, if you have been approved to work on campus, you will be required to show your Building Access Badge from the GU360 website to gain entry to university buildings staffed by a public health screener, which are listed above. Please access your Building Access Badge from the GU360 website by going to https://gu360.georgetown.edu/s/building-access. (You will not be able to access your Building Access Badge until August 17.) We recommend that you create a bookmark on your iPhone or Android mobile device by following these instructions. Your Building Access Badge must be green to gain access. Red badges will be denied entry.

The color of your Building Access Badge is determined by several factors. To receive a green badge, you must:

  • Receive a “Low Risk Factor” after completing the COVID-19 daily symptom check-in survey in the One Medical mobile app (blue or green One Medical badge);
  • Sign the One Medical consent form, which authorizes One Medical to release COVID-19 test results and daily risk assessment information reported through the mobile application to Georgetown;
  • Not have an active COVID-19 positive test result;
  • Have completed the Fall 2020 Affirmation and signed the Georgetown University Community Compact by logging into GU360; AND
  • Have been approved to work on campus, as noted above.

Please note Georgetown will continue to comply with all applicable privacy, confidentiality, and public health laws related to collection and maintenance of testing and other health-related records. The University recognizes the importance of protecting private health information and will protect faculty, student, and staff privacy by limiting what sensitive information is collected, who has access to it, how it is used, and how long it is retained to the extent possible while protecting public health.

Access to Buildings Without Public Health Screeners

Beginning on August 17, if you have been approved to work on campus, you will continue to have GOCard access to university buildings that are not staffed by public health screeners. You will not be required to show your Building Access Badge to enter these buildings. However, you are still required to complete the COVID-19 daily symptom check-in survey in the One Medical mobile app and check the status of your Building Access Badge before arriving on campus. If your Building Access Badge is red, you should not come on campus or enter any university building. If your Building Access Badge is green, you can enter university buildings, and you must wear a face covering, practice physical distancing, and comply with all other District of Columbia guidance and University health and safety measures while on campus.

Study Participants

Visitors to Georgetown University who are actively participating in a research study are the responsibility of their hosts, and must follow any additional protocols as required by the Institutional Review Board. A member of the investigator’s team must meet study participants at the building entrance. The public health screener will take the study participant’s temperature using a no-touch thermometer. If their temperature is below 100.4 degrees Fahrenheit and they are wearing a face covering, they will be permitted to enter the building. Participants in Georgetown studies conducted at a MedStar Health facility will follow MedStar Health’s protocol.

Visitor Registration

In the coming days, we will provide information about the process for registering visitors to Georgetown University, including study participants. Until then, no visitors will be permitted to enter university buildings, with the exception of study participants, as noted above.

University Vendors

Beginning on August 17, University vendors without a GOCard will be treated as visitors and will be required to check-in at designated visitor stations, have their temperature taken, and follow all other University health and safety measures while on campus.

Mail Services

Faculty and staff mail and packages will continue to be rerouted to the Mail Services department and distributed out of the Harris Building. Pickup of mail and packages continues to be available between 9 a.m. and 4 p.m. Monday through Friday.

Beginning August 17, when most faculty and staff will no longer have GOCard access to the Harris Building, anyone coming to pick up mail or packages will need to call 202-687-5246 when you arrive. A member of the Mail Services onsite team will meet you outside the building.

If you have questions or need additional information, please contact our University Helpline between 9 a.m.-5 p.m. EDT Monday to Friday at 202-784-3510 or email covid19-questions@georgetown.edu.

Thank you for your compliance with these building access procedures as we work together to protect the health and safety of each other and our students. We are deeply grateful for your care for and commitment to the Georgetown University community.

Sincerely,

Robert M. Groves
Provost

Edward B. Healton
Executive Vice President of Health Sciences

Geoffrey S. Chatas
Senior Vice President and Chief Operating Officer