Dear Colleagues,
With the upcoming holidays and final pay dates for 2025 fast approaching, please be aware of the associated early payroll deadlines. For the final payrolls of 2025 to be processed and settled for the Monday, Dec. 29 pay date, the following deadlines must be met:
- Friday, Dec. 19, 12 p.m. ET: Documents submitted to Payroll Services for the Dec. 9-22 bi-weekly pay period and the Dec. 1-31 monthly pay period.
- Monday, Dec. 22, 5 p.m. ET: GMS transactions (excluding timesheets) fully approved for the Dec. 9-22 bi-weekly pay period and the Dec. 1-31 monthly pay period.
- Monday, Dec. 22, 5 p.m. ET: Time entry/time off requests for hourly employees submitted and approved. Please estimate hours worked for Thursday, Dec. 18, through Sunday, Dec. 21.
Please visit the 2025 Winter Holiday Calendar and Payroll Procedures webpage to view additional details about the upcoming holidays and time entry/time off for managers, timekeepers, hourly employees and employees scheduled to work on a holiday. Step-by-step instructions for submitting timesheets in GMS can also be found in the Holiday Timesheet Procedures Job Aid.
The FY26 payroll calendars are available on the Payroll Services website. Wednesday, Dec. 31, is the final pay date of 2025 for monthly and Friday, Dec. 26, is the final pay date for biweekly paid employees in 2025.
The first bi-weekly pay date of 2026 is Friday, Jan. 9, 2026.
Thank you for your attention to these important deadlines. If you have any questions, please feel free to contact Payroll Services at payrollservices@georgetown.edu.
Sincerely,
Wade Smith, Jr.,
Director, Payroll Services
Andrew Scalise
Interim Controller