Category: Messages to the Community

Title: SHIP Update – Monday, May 10

Date Published: May 10, 2021

Dear SHIP Participants,

Welcome to the SHIP! We are so excited to see you on the Hilltop in just a few short weeks. Students, faculty, and staff are eagerly awaiting your arrival and have been working the last few months to prepare for this unique experience.

Move-in Process

In order to comply with public health guidelines on campus, SHIP move-in will occur over a period of multiple days. Move-in is scheduled for June 1 – 5, 2021. We are unable to accommodate any early arrival or after-hours requests.

If you will be unvaccinated or partially vaccinated (less than 14 days since your final dose), it is recommended you select an earlier time slot to avoid still being in quarantine when classes start on Monday, June 7. Alternatively, if you will be fully vaccinated upon your arrival, you are encouraged to choose a later time slot to provide additional options for those who will need to quarantine.

To access the time slot sign-up page, log into Hoya Housing, select the applications tab, and reopen your SHIP Housing Application.

Already Living on Campus?

Students are able to remain in their spring residence until SHIP begins if they pay for May Transition housing between May 20 – June 1. Plan to move into your SHIP assignment on Tuesday, June 1, 2021. You do not need to select a move-in time slot. You should go directly to the key pick-up table at HFSC between 9 AM – 5 PM.


As you plan to arrive on campus we want to make sure you stay connected to important information you will need to know about SHIP. As part of the SHIP, you will be expected to participate in a one-day “Orientation to SHIP” on Sunday, June 6, from 10:00am -5:00pm. This orientation is designed to officially welcome you to SHIP, help you start to meet fellow SHIP participants, and prepare you to successfully navigate living and learning on the Hilltop this summer.

Your parents and family members are invited to attend a brief virtual SHIP information session on May 27 that will cover important topics related to SHIP. Please encourage your parents and families to RSVP to attend this orientation.

We are sure you are wondering what life on the Hilltop will look like; review the sections below for more details!

Community Assistants

Your SHIP experience is supported by a talented group of upperclass students called Community Assistants (CAs), and professional staff, called Community Coordinators. Your CA will be an experienced peer mentor and point person during your time on campus and is living in the residential community alongside you. You will receive more information about your assigned CA soon, but meet the SHIP Team in the meantime.

Campus Recreation

Campus Recreation at Yates Field House and Kehoe Field offers comprehensive recreational, fitness, and wellness programming to serve the University community. During the SHIP, Campus Recreation will offer a series of outdoor fitness, leisure recreation, and intramural activities. Additionally, indoor, in-person group fitness classes will be offered weekly; class sizes will be limited and reservations will be required. Learn more about their offerings, including events, facility reservations, employment opportunities, and more, on the Campus Recreation SHIP Resources Page.

Covid Vaccination Protocol

As President DeGioia shared in his April 14 message, we will require all undergraduate, graduate and professional students to be fully vaccinated prior to the Fall 2021 semester. We will provide additional details related to this requirement as available.

Summer 2021 COVID-19 Testing Protocol

Attached is the Summer 2021 COVID-19 Testing Protocol for fully vaccinated students, faculty and staff who have access to campus, beginning on June 1 and in effect through August 1, 2021. Individuals are considered fully vaccinated 14 days after receiving the final dose of an authorized COVID-19 vaccine.

This summer, fully vaccinated students will get tested for COVID-19 once a week, and fully vaccinated faculty and staff will get tested once a month. In order to participate in this testing protocol, you must submit your COVID-19 vaccination documentation through GU360.

If you haven’t been fully vaccinated, you must continue to adhere to the current COVID-19 Testing Protocol.

Our Care Navigator team will continue to instruct any individuals who have symptoms of or who have been exposed to someone with COVID-19 to get tested, as needed.

Guidelines for Fully Vaccinated People

We continue to review the University’s public health guidelines and will revise them for fully vaccinated people, as needed. We will provide updates when available.


We urge all students participating in SHIP to get vaccinated prior to arrival on campus. If you are not able to get vaccinated by your move-in date, please email to indicate your interest in getting vaccinated on campus, and we will follow up to provide additional details. We are now able to vaccinate students, faculty, and staff on campus, at no cost to community members.

SHIP Withdrawal Process

If you have enrolled in SHIP and find you are no longer able to attend, withdraw from your registered classes and email notifying them of your change of plans.

For up to date information regarding SHIP, continue to visit the SHIP Frequently Asked Questions website.

We look forward to being in community with you in June.

Hoya Saxa,

Rohan Williamson

Vice Provost for Education