Category: Messages to the Community

Title: COVID-19 Vaccination PTO

Dear Staff and AAP Colleagues,

As part of our continued efforts to care for our employees and their families during the pandemic, and in connection with recent federal and local guidance, Georgetown University is providing COVID-19 Vaccination Paid Time Off (PTO) as a new category of paid leave effective today, November 23, 2021.

All staff and AAP employees, including part-time and temporary employees, are provided 88 hours (equal to 11 full-time working days) of COVID-19 Vaccination PTO, which is only to be used if an employee cannot work, either on campus or remotely, during their scheduled work hours because of the following reasons:

  • Vaccination Appointments: Up to 4 hours of COVID-19 Vaccination PTO per injection appointment, including primary vaccination dose(s) and booster(s), for the following individuals:
    • Employee’s appointment to receive a COVID-19 vaccination.
    • Employee’s minor child’s appointment to receive a COVID-19 vaccination (for the purposes of this policy, a “minor child” means a child under the age of 18 years who lives with an employee and for whom the employee permanently assumes and discharges parental responsibility, or a foster child under the age of 18 years).
  • Vaccination Recovery: Up to 16 hours of COVID-19 Vaccination PTO per vaccination appointment, available to be taken within the 2 days following a vaccination appointment, for the following individuals:
    • Employee’s own short-term side effects after receiving a COVID-19 vaccination.
    • Employee’s minor child’s short-term side effects after receiving a COVID-19 vaccination.

Employees may request to use COVID-19 Vaccination PTO by completing a time off request in GMS through the COVID-19 Vaccination PTO time off plan. Please give your manager as much advance notice as possible when requesting leave. Please reference this job aid for how to request this time in GMS if you have any questions.

COVID-19 Vaccination PTO is an expansion of our existing COVID-19 PTO category and COVID-19 PTO Donation Bank, which employees have previously been able to use for vaccination appointments and recovery. As of today, employees should now use the COVID-19 Vaccination PTO category for all PTO requests connected to vaccination appointments or recovery. Employees may continue to use their COVID-19 PTO for other COVID-19-related purposes (e.g., COVID-19 illness, testing, or care for a family member with COVID-19 or additional vaccination-related needs). Employees who exhaust both their COVID-19 Vaccination PTO and COVID-19 PTO leave balance can immediately access the COVID-19 PTO Donation Bank for vaccination-related purposes.

You can find all COVID-19-related workplace policies on the HR website.

As Dr. Mishori shared in her November 10 message, we strongly encourage all employees to get a COVID-19 booster shot as soon as they are eligible.

When you get your booster shot, please upload documentation of this dose via the GU360 mobile app or GU360 website.  

If you have any questions, please contact the University’s Care Navigator team at As a reminder, you can find numerous other resources at the GUCares website.

In the spirit of Thanksgiving, we are deeply grateful for your contributions to our Georgetown community, and we hope you enjoy a safe holiday with your families and friends this week.



David B. Green, Interim Senior Vice President and Chief Operating Officer

Robert M. Groves, Provost

Edward B. Healton, Executive Vice President for Health Sciences

William M. Treanor, Executive Vice President and Dean of the Law Center