Operations Anchor

Operations

How can faculty and staff access campus buildings? 

Faculty and staff approved to work on campus are required to show their green GU360 Building Access Badge to gain entry to university buildings staffed by a public health screener. Those approved should take the actions outlined in the GU360 Building Access Badge Guide to make sure you have a green GU360 Building Access Badge. These actions include signing the One Medical consent form and completing the COVID-19 Daily Symptom Check-in survey every day, regardless of whether coming to campus that day or the next day. The daily risk status is only good for 24 hours and must be updated every day in order to maintain your green GU360 Building Access Badge.

Faculty and staff who have been designated as telework-eligible and have not been approved to work on campus can no longer access buildings through GOCard. If you are a faculty or staff member who is working remotely and needs to pick up materials from your office, please follow these instructions for requesting access to your office. Please submit your request at least 48 hours prior to the date you intend to visit campus. If your request is approved, you will receive an email invitation via the new registration system Traction Guest, an enterprise visitor management system.

Which faculty and staff have been approved to be on campus? 

You have been approved to work on campus if:

  • Your supervisor has identified you as someone who needs to work on campus and submitted this information to the appropriate university leader (e.g., Executive Vice President or Chief Operating Officer);
  • The appropriate university leader has approved this submission;
  • You have received an invitation to download the One Medical mobile application, downloaded the app, and signed the consent form, which authorizes One Medical to release COVID-19 test results to Georgetown;
  • You have complied with the University’s Testing Protocols; AND
  • You have completed the Spring 2021 Affirmation and signed the Georgetown University Community Compact on the GU360 website.

Are outside visitors allowed on campus?

Faculty and staff who have been approved to work on campus can invite visitors, including research participants, to come into university buildings staffed by a public health screener via our new visitor registration system in Traction Guest. Faculty and staff should only invite visitors who need to be on campus for essential University business that cannot be conducted virtually. Faculty and staff who have been approved to work on campus will receive an email from tg-invite@georgetown.edu when their accounts have been activated in Traction Guest and should follow these instructions for registering visitors.

How can I access religious services and Campus Ministry?

Chaplains and residential ministers are available remotely. Limited in-person, physically-distanced Catholic and Muslim services are offered and held in a tent in Dahlgren Quad and limited to students who RSVP, participate in University COVID-19 testing and have a green Building Access Badge. These and other Catholic and Muslim services will still be live-streamed as much as possible. Campus Ministry leaders from other faith traditions have opted to continue virtual offerings of all services. Information for services will be sent out through individual chaplaincy channels, and is available on the Religious Services Calendar.

What is the status of HoyaKids?

HoyaKids families have been notified that the center will be reopening in a phased approach in mid-June 2021. The Law Center is also working closely with their community on the reopening of the Early Learning Center by the start of the 2021-22 academic year.

What is the GUTS bus schedule?

Service adjustments have been made to the Georgetown University Transportation Shuttle (GUTS). The Rosslyn, Dupont, Wisconsin Avenue and Law Center routes are still in operation. The Arlington Loop route is temporarily suspended. To keep up with the latest shuttle schedules, any route changes and to review the COVID-19 safety protocols on GUTS shuttles, please visit the Office of Transportation Management’s website.

How can faculty and staff get mail?

Main Campus faculty and staff mail and packages will continue to be rerouted to the Mail Services department and will be distributed out of the Harris Building. Pickup of mail and packages continues to be available between 9 a.m. and 4 p.m. Monday through Friday. 

Faculty and staff at the Law Center should contact the Law Copy Center for assistance with mail.

Will faculty and staff still be charged for parking?

We will return to paid parking as of July 1, 2021. More information will be sent via email about parking in May. This will include the standard annual opportunity for monthly parkers to update their vehicle information and will also provide the chance for employees to indicate whether they’d like to continue with full-time parking, or move to 2- or 3-day a week parking, or pause or cancel their parking completely. Parking rates for the coming fiscal year will remain flat, so those who park on campus should not expect to see an increase in what they will pay over what they last paid when they were on campus.

How has the University considered accessibility in its operating plans? 

Access challenges affect a broad swath of our community and range from the need for new or different academic accommodations for students with disabilities and learning differences, to disparities in access to technology, to new responsibilities for dependent care. Guided by the principles of Universal Design for Learning, we have created a host of accessibility-related resources that are available to both faculty and students, including the CNDLS Guidebook on Accommodations and Accessibility, a comprehensive guide to accessible course design with practical instructions, recorded webinars and suggestions for further reading, and an Accessibility Resources for Students page linked to all Canvas course sites. For additional assistance, faculty may request an individual consultation with CNDLS staff, or contact the Academic Resource Center about specific accommodations for their students. The global crisis and its effects on our community are evolving on a daily basis, demanding new forms of collaboration and support for one another. We urge faculty to check in with students regularly about their changing access needs.

Back to Top
Finances Anchor

Finances

What is the financial impact of COVID-19 on Georgetown University?

As we continue to navigate the financial impacts of the pandemic, we expect to end the 2021 fiscal year with a significant deficit. Included in this projection is lost tuition, lost room and board, lost auxiliary revenues – parking, dining, the hotel and the bookstore – as well as the cost of online instruction technology and health and safety measures on campus. As part of our commitment to returning the University to full financial health, we are continuing to monitor expenses closely, included in those areas identified last April – new hiring, salary increases, and discretionary spending.

How is the University addressing these impacts?

In a message from President DeGioia on April 7, 2020, the University announced a set of initial actions to mitigate against incurred and expected losses. We closely reviewed new hiring, extended our travel moratorium, instituted a new process to review discretionary spending, and paused all salary increases. 

In a message from President DeGioia on May 12, 2020, the University announced an additional set of actions to reduce expenses to our Fiscal Year 2021 (July 1, 2020, to June 30, 2021) budget with the goal of putting us in the strongest position to protect Georgetown’s academic and research mission and the livelihoods of all who work at Georgetown as we respond to the impact of COVID-19. These actions include a voluntary reduction of senior leaders’ salaries; continuing to pause salary increases for faculty and staff/AAP, including annual merit increases, and new hiring for staff/AAP; temporarily suspending the university’s retirement contributions; pausing non-essential capital projects; reducing spending on services, travel, and other non-personnel expenses; and implementing voluntary furlough and salary reduction programs.

While layoffs occur at institutions for many reasons, including efforts to reduce costs or address staffing redundancies, Georgetown has worked to respond to the financial challenges created by COVID-19 through these aforementioned efforts, which rely on the shared sacrifice of our community members rather than implementing layoffs to respond to COVID. On December 10, 2020, the University announced we would not have COVID-related layoffs, furloughs or pay cuts in Spring 2021.

In an April 28, 2021, message, President DeGioia announced three steps that reflect the University’s appreciation of the sacrifices our community has made during the pandemic.

  • In June, we will be resuming the employer contributions to our Defined Contribution Retirement Plan, which is our 403(b) retirement plan.
  • We will be providing a 2% pay increase to eligible staff/AAP employees, effective July 1, in lieu of a merit increase process.
  • We will be resuming our campus-based faculty merit review processes. Further details will be provided by our campus executive vice presidents.

How has Georgetown supported Aramark employees who work on Georgetown’s campuses?

While Aramark employees who work on our campus to provide dining and custodial services and operate our hotel and conference center are not employed by Georgetown directly, they are members of our community, and we are committed to their well-being. Some Aramark associates have been furloughed and placed on extended leave due to reduced dining and hotel operations during the pandemic. We have dedicated financial resources to ensure these associates continue to receive benefits and health coverage through June 30, 2021.

Can the University use endowment funds to offset losses this year?

Our endowment funds nine percent of University operations annually, and we will distribute as much as is prudent from the endowment to address the current need. The University’s use of the endowment is restricted to the specific purposes designated by donors, and guidelines are in place to ensure our long-term stability in order to provide a secure future for the University for generations to come. Although the growth of our endowment has been strong in recent years, the endowment has already seen a negative impact due to this global crisis. We are managing through an unpredictable financial environment, and it is highly likely that the endowment will be affected further. For these reasons, it would not be prudent – or even possible – for us to use a significant amount of our endowment funds for this purpose.

How can I help community members affected by COVID-19?

There are two easy ways to make a gift to support the COVID-19 Response and Resilience Fund.

Make your gift online at give.georgetown.edu. On this page you will find the option to give to either the COVID-19 Response and Resilience Fund or to student financial aid.

Make your gift by mailing a check to the address below and include “COVID-19 Response and Resilience Fund” in the Memo field of your check:

Georgetown University

Office of Gift Administration

Department 0734

Washington, DC 20073-0734Please visit our How to Help page for more information about how to support members of the Georgetown community affected by COVID-19.

Back to Top

Updated April 29, 2021