New Workplace Management System Up and Running
January 6, 2012 – Georgetown faculty and staff have begun using a new workplace management system designed to make payroll, human resources and benefits operations more manageable.
The new Georgetown Management System (GMS), which launched Jan. 3, replaces the old Genesys and Employee Access+ systems.
“After much preparation we’re glad to have GMS up and running,” says Mary Anne Mahin, vice president of human resources. “What we’re working on now is making sure the university community-at-large is acclimated to it.”
Training and Town Halls
The first wave of GMS orientation and training – mostly for staff with key roles in payroll, human resources and benefits management – began last March and continued into this past semester.
During the Jan. 3 launch week, training also took place to help hourly employees learn how to submit time sheets and inform managers and supervisors how to approve items such as timesheets and requested leave time.
The New Way
“The town halls have been very helpful to employees through their first experiences with GMS,” says Eric Rabjohns, a benefits service analyst who facilitated some of the sessions. “Participants have been receptive to learning how they can go into the system to update information without having to fill out a number of paper forms.”
Labs for human resources contacts and timekeepers will continue throughout the month, says Charles DeSantis, associate vice president of faculty and staff benefits.
“This is a new way of doing work at Georgetown that will impact everyone,” DeSantis says. “It’s really been a great time to see the collaborative effort among university offices, and we look forward to strengthening GMS as we go forward.”
He said the office will consider continuing the town hall sessions beyond launch week if there is a need.
Tutorials, Other Help
Online tutorials also are available for faculty and staff on the GMS website. The tutorials provide basic information about how to navigate the new system.
For employees without computer access, HR’s Office of Faculty and Staff Benefits has set up self-service kiosks, available from 8:30 a.m.-5 p.m., in its ground floor Healy Hall office.
The GMS helpdesk team can be reached at (202) 687-4949.
Though Mahin and DeSantis encourage managers to build a strong familiarity with GMS, they say all salaried and hourly employees should make sure their time and leave are entered properly by themselves or their supervisors. The result could mean employees not getting paid.
Mahin also says faculty and staff should check the pay slip section in GMS when they receive their first January bi-weekly or monthly pay.
“It’s a good way to make sure all time, benefits, leave and taxes are accounted for, especially since the new health premiums will have kicked in.” Mahin says.
Most information has been migrated into GMS, but faculty and staff still have to visit Employee Access+ to view historical payment history, W-2s and Georgetown University Retirement Plan (GURP) balance information.